This privacy notice provides an overview on how we use your personal data. We believe it is very important to respect the privacy of individuals, and to make only safe and ethical use of the information that is provided. Please see our separate statement regarding how we use data on the web site here.
What personal data do we collect?
Personal data is defined as information which directly or indirectly identifies an individual. The personal data we collect differs depending on your status as a client or a member of staff.
Why do we collect your personal data?
The reason we collect personal data changes depending on the activity we need it for.
Legal obligation
We collect personal data to comply with our legal obligations e.g. preparing accounts and tax returns, processing payroll and law enforcement and statutory bodies.
Contract
We collect personal data when you want to enter a contract with Barretts. This includes but is not limited to our functions as chartered accountants and tax advisers in public practice.
Legitimate Interest
Dealing with the preparation of accounts and tax returns, processing payroll and giving general advice.
Consent
We process personal data where you have given consent for us to do so by signing an engagement letter or entering into a contract of employment.
How do we protect your personal data?
Barretts has implemented stringent information security and personal data protection policies. Employees who come into contact with your personal data have obligations to adhere to our policies, and are regularly trained in security and privacy best practice.
We apply appropriate technical and organisational measures in order to protect data, computing devices and the network from accidental / malicious activities or theft. Where appropriate, we encrypt our data and devices with confidential information securely destroyed when no longer required.
Our offices are protected with door entry systems during working hours and with security alarms and fire alarms at other times.
Your rights
Data protection laws give you a number of rights with respect to how organisations process your personal data.
Right to be Informed
You have the right to be informed of the use that your personal data will be put to, along with details of the Data Controller and your rights.
Right to Access
You have the right to access and obtain a copy of your personal data held and processed by Barretts, on request either verbally or in writing to our offices.
Should you exercise your right by making a verbal request, the ICO recommends that you follow this up in writing to provide a clear trail of correspondence and evidence of your actions.
Right to Rectification
You have the right to request Barretts to correct inaccurate or incomplete personal data.
Right to Erasure (to be Forgotten)
You have the right to request Barretts to erase your personal data from its systems and records. This is not an absolute right however, and does not normally apply to purposes covered by Legal Obligation or which is necessary for the performance of a Contract.
Right to Restrict Processing
You have the right to request Barretts to stop or restrict the processing of your personal data. This could be for example, if your personal data is no longer necessary for purpose of processing.
Right to data portability
You have the right to request a copy, in a portable format, of the personal data which you have provided directly to Barretts and which is automatically processed.
Right to object
You have the right to object to the processing of your personal data, where Barretts relies upon Legitimate Interest as the lawful basis for processing.
Right to withdraw consent
You have the right to withdraw your consent to use your data.
Complaints
If you are unhappy with how your personal data is processed by Barretts, you have the right to complain. Your complaint should be addressed to Mrs Marianne Barrett Rogers, Barretts, 22 Union Street, Newton Abbot, Devon. TQ12 2JS.
If you remain unhappy, following a response to your complaint, you have the right to lodge a further compliant with The Information Commissioners Office (ICO).
The ICO’s address is: Information Commissioner's Office, Wycliffe House, Water Lane, Cheshire, SK9 5AF. You can also contact them by telephone on +44 (0)1625 545 745 or via their website at www.ico.org.uk.
Updated 12th October 2018